Welcome to the Haskins Police Department!
The Haskins Police Department has a new website! We welcome our residents and outside guests to take a look around and explore our newly renovated website. It is our hope that with our new website, you will be able to find information easier and quicker.
Hydrant Flushing
Hydrant flushing begins November 9th and will continue until completed. Click here for more information
Submit House and Business Checks ONLINE!
You no longer have to sign up for a House or Business check at our police station! You can fill out a quick online form that will alert Haskins Police that you will be away. Once submitted, officers will check your property while you are away.
Haskins Police Department is Now Using NIXLE
Receive immediate emergency information from the Haskins Police Department via text message or email. NIXLE can also notify you of advisories and village events. Click above for more info
405 North Findlay Road, Haskins, Ohio 43525
EMERGENCY: Dial 911
Non-Emergency: (419) 823-1130
We, the members of the Haskins Police Department, believe that our work has a vital impact on the quality of life in our community. To demonstrate our commitment to our profession, we subscribe to the following values:
Our Department believes in Integrity, Commitment to Employees, Community Partnership, Community Sensitive Policing, and Professionalism.
Drug Tips
The Haskins Police Department in cooperation with the Wood County Sheriff’s Office seeks your assistance in the enforcement of illegal drug activity.
If you have information relating to drug activities please contact us at (419) 354-9375.
You may remain anonymous when providing information.
You may also provide information by e-mail at .
We request the ONLY action you take is to observe and report those things seen during the course of your normal activities.
Your assistance in this matter is greatly appreciated. Any information you provide will be handled in a confidential manner.
Identity Theft
There are many things you can do to reduce chances of having your identity stolen off of the internet.
1. First, never use email to send your social security number or credit card numbers over the internet.
2. Only shop online with companies you know. And make sure the site you are shopping on uses security or encryption software to process credit cards. You can identify sites like this by looking for the little padlock in the lower portion of your browser. This icon is not a guarantee of a secure site, but might provide you at least some assurance. Also, look for sites that have security verification by companies like Verisign or Thawte.
3. Never use a debit card while shopping on the net. Instead use a credit card with which you can dispute the charges if something goes wrong.
4. Be careful of what sites you give your personal information to. Never give anyone your bank account number, social security number, or other personal information that isn’t absolutely necessary to complete your transaction.
5. Never give out your Internet passwords. Change your passwords often, and memorize them instead of writing them down. And don’t make the passwords obvious.
6. Be sure and check your credit rating at least twice a year. And if you feel someone might have gained access to your credit card numbers, place a fraud alert on your credit with the credit reporting companies. With this you will be notified if anyone tries to sign up for credit in your name for a period of about 6 months. There are also several services available that provide the ability to keep an eye on your credit and also alert you of attempts made to use your credit fraudulently.
Here are some helpful links online for more information on internet identity theft.
www.ftc.gov
www.consumer.gov
www.privacyrights.org
www.ifccfbi.gov
Personal Safety
For Children:
Outline what your child should do if they become separated from you. If separated while shopping, the child should not look for you but go immediately to the nearest checkout counter and ask a clerk for assistance. Tell them never to go to the parking lot.
- Never leave a child unattended in a vehicle.
- Advise your child to walk and play with other children if you are not around.
- Be sure your child’s school or daycare center will not release them to anyone but you or someone designated by you. Set a code word with your child to be used as a signal if you send an unfamiliar adult to pick them up.
- Tell your child that no one has the right to touch them or make them feel uncomfortable or ask them to keep a secret from you.
- Report to the police any incident where a stranger tries to join in children’s play, offers your child money or gifts, asks your child to go any place with him or her, or tries to talk to or touch your child.
- If you are not expecting a repair worker and one is at your door do not open the door. Call your parents to find out if a repair worker is supposed to be there. If they are supposed to be there ask them to hold their identification card up to the peephole in your door for verification. If you are still unsure or if the repair worker isn’t supposed to be there, call the Haskins Police Department, (419-354-9001), and a police officer will respond to your home and talk to the repair worker.
- If you are home alone do not tell anyone that comes to your door or calls on the telephone that you are home alone.
Parents: Safety Plan for Your Children
You may worry about talking to your child about personal safety will give him/her nightmares or will make him/her too cautious to enjoy life. But if you teach personal safety in the same relaxed, matter-of-fact way you teach fire safety or bicycle safety, your child will get the positive message that he/she is smart and able to help protect himself/herself. Don’t wait until they start kindergarten to begin teaching them about personal safety. Make use of the opportunities that you have everyday while in the grocery store, at the mall, in a park, or walking in your neighborhood to talk to your child about personal safety.
Don’t assume that once your child enters junior high school that they already know how to be safe. They can still be tricked by and targeted by predators. It is important to talk about good personal safety practices on a regular basis. Reinforce it with the “what if?” game. For example: What if you are home alone and someone knocks on the door saying they have a package for you, what do you do?” Remember to include in the discussion if the person identifies himself or herself as a police officer. The child should not open the door or go with the person, they should call the Haskins Police Department (Dispatcher: 419-354-9001) to make sure it is a police officer.
To help increase a child’s awareness of potential danger, parents should consider these general rules:
- Make sure your child knows his/her full name, address (including state), telephone number (including area code), and how to reach the operator or make a long-distance call.
- Instruct your child never to answer the door when home alone or tell anyone over the phone that he/she is home alone.
- Outline what your child should do if he/she becomes separated from you. If separated while shopping, the child should not look for you but go immediately to the nearest checkout counter and ask a clerk for assistance. Tell him/her never to go to the parking lot.
- Don’t leave children unattended in grocery carts or let them wander through stores alone. Parents should be especially careful about leaving children in the toy department while they shop elsewhere.
- Encourage your children to walk and play with friends, not alone. Tell them to avoid places that could be dangerous – vacant buildings, alleys, playgrounds or parks with broken equipment and litter.
- Make sure your children are taking the safest routes to and from school, stores, and friends’ houses. Walk the routes together and point out places they could go for help.
Set a good example with your own safety precautions – lock doors and windows and see who’s there before opening the door.
Scams
Scams to Watch Out For
For additional Scams go to: http://www.idtheftcenter.org/index.shtml
Account verification or “phisher” scams: For several years, individuals have purchased domain names that are similar to those of legitimate companies. It may be in a form such as: abccompany-accounts.net. The real company is abccompany but it does not have a “-accounts” in its domain. These con artists then send out millions of emails asking consumers to verify account information and even SSN. Prior to agreeing to do this, check with the company directly and see if the email originally was sent from them. In almost all cases, you will be told that it is a scam. The latest: verification scams are: E-Bay, Best Buys, Discover Card, e-gold.com, ebay-verification.net and change-ebay.com. Almost all Internet server names have been used for this scam as well. Companies that have been known to be victims of this scam include: AOL, MSN, Earthlink,PayPay, Discover Card, Bank of America, Providian and perhaps Wells Fargo.
Sign-in Rosters: There are some companies and governmental agencies (colleges, EDD, state-sponsored programs) that ask you to put your name and SSN on a sign-in roster. Please be aware that identity thieves may sign up toward the end of a page (purposely) so that they can copy and collect personal identifying information. If you encounter a sign-in roster like this, the best way to handle the situation is to write the following instead of your SSN – “will provide in person.” You might also question a company/school representative about this practice and see if you can get it discontinued. It is dangerous and should be stopped. Some state laws will be addressing this in the next year or so. If this is a classroom situation and you do not need the credits, you may choose to leave the space for SSN either blank or filled in with 000-00-0000. Please do not make up a number. It might belong to another innocent person and hurt his or her credit.
Help move money from my country,” aka Nigerian 419 Scam:Everyone has received an email from a representative of a foreign government asking you to help move money from one account to another. This scan still nets $100 million annually so people are falling for it. Nigerian Money Offers now account for about 12 percent of the scam offers people have said they’ve received, according to a recent National Consumers League poll. However complaints about these offers increased 900 percent from 2000 to 2001. The latest versions of this scam include a dying woman, a soldier and emails other than from Nigeria.
Canadian/Netherlands Lottery: “You Have Won”- Unless you entered a lottery or bought a ticket to win a prize, these are scams. They originate from the Netherlands and other foreign countries. This scam can cost you more than $20,000. Many include: From: “Promotions Manager” : CONGRATULATIONS! WERKEN BIJ DE LOTTO, 41132, NL-1007 DB AMSTERDAM, THE NETHERLANDS. NEW- Via US Mail there is a new scam about a “Spanish Lottery.” Do not respond, turn it over to your local postal inspector.
“You have won a free gift” : You may receive either a phone call or email about a free gift or prize. You just need to send your credit card info to take care of shipping and handling. DON’T. Free means free, there should be no charge. Also, you must consider if this is a group sending out a cheap gift in exchange for finding a “live” phone number or email address. Responding may result in hundreds of spans or telemarketing calls.
Check Cashing Jobs Many people have been placing their resumes on various Internet sites provided job-finding services. They have been contacted by various companies that ultimately send checks to them to cash and return overage monies to the company at an overseas address. The checks are found to be counterfeit. Remember that there really are no businesses that cannot cash their own checks and sending them to you to cash for them should indicate that something is wrong.
Senior Citizens
As people grow older, their chance of being victims of crime decreases dramatically. But a lifetime of experience coupled with the physical problems associated with aging often make older Americans fearful. Though they’re on the lookout constantly for physical attack and burglary, they’re not as alert to frauds and con games – in reality the greatest crime threat to seniors’ well being and trust.
Want to conquer fear and prevent crime? Take these common-sense precautions.
- Be alert when out and about.
- Go with friends or family, not alone.
- Carry your purse close to your body, not dangling by the straps. Put a wallet in an inside coat or front pants pocket.
- Don’t carry credit cards you don’t need or large amounts of cash.
- Use direct deposit for Social Security and other regular checks.
- Whether you’re a passenger or driver, keep car doors locked. Be particularly alert in parking lots and garages. Park near an entrance.
- Sit close to the driver or near the exit while riding the bus, train, or subway.
- If someone or something makes you uneasy, trust your instincts and leave.
Make Your Home Safe and Secure
- Install good locks on doors and windows. Use them! Don’t hide keys in mailboxes and planters or under doormats. Instead, leave an extra set of keys with a neighbor or friend.
- Ask for photo identification from service or delivery people before letting them in. If you are the least bit worried, call the company to verify.
- Be sure your street address number is large, clear of obstruction, and well-lighted so police and other emergency personnel can find your home quickly.
- Consider a home alarm system that provides monitoring for burglary, fire, and medical emergencies.
Watch Out for Con Artists
- Don’t fall for anything that sounds too good to be true – a free vacation, sweepstakes prizes, cures for cancer and arthritis, a low-risk, high-yield investment scheme.
- Never give your credit card, phone card, Social Security, or bank account number to anyone over the phone. It’s illegal for telemarketers to ask for these numbers to verify a prize or gift.
- Don’t let anyone rush you into signing anything – an insurance policy, a sales agreement, a contract. Read it carefully and have someone you trust check it over.
- Beware of individuals claiming to represent companies, consumer organizations, or government agencies that offer to recover lost money from fraudulent telemarketers for a fee.
- If you’re suspicious, check it out with the police, the Better Business Bureau, or local consumer protection office.
Get Involved in the Community
- Report any crime or suspicious activities to law enforcement.
- Form a neighborhood watch to look out for each other and help the police.
- Work to change conditions that hurt your neighborhood. Volunteer as a citizen patroller, tutor for children, office aide in the police or fire departments, mentor for teens, escort for individuals with disabilities.
Links
Wood County Prosecutor’s Office
Bowling Green Municipal Court
Wood County Common Pleas Court Probate Division
Ohio Attorney General Mike DeWine
Wood County Sheriff’s Office
Ohio CCW Law Info
E-Sorn (Sex Offender Database)
Chief of Police
Chief of Police – Colby L. Carroll
Chief Carroll currently hold a Masters in Business Administration and in Criminal Justice from Defiance College, a Bachelors in Criminal Justice from Defiance College, and a Associates in Criminal Justice Management from Northwest State Community College. He is a 2002 Graduate from the Police Executive Leadership College (PELC).
Chief Carroll has been in Law Enforcement since 1992.
Police Lieutenant from 1998 to 2009 – Napoleon PD
Patrolman from 1996 – 1998 – Napoleon PD
Deputy Sheriff – 1992 – 1996 – Defiance County Sheriff’s Office
Military Intelligence, US Army – 1989 – 1992
Patrol Officers
Cindy Moll
Gary Stewart
Jeffrey Munch (Part-Time)
Heather Post (Part-Time)
Luis Munguia (Part-Time)
Lorraine Stiefel (Part-Time)
Aaron Hoyos (Part-Time)
Bryan Smith (Part-Time)
Auxiliary Officers
The Auxiliary Officers of the Haskins Police Department are a group of dedicated volunteer officers certified by the Ohio Peace Officer Training Commission. The auxiliary officers assist with special events in the village as well as with regular departmental operations. The auxiliary gives them the opportunity to gain real world experience that will benefit them in a career field that is becoming ever more competitive. These officers posses the same level of training and authority as our regular officers.
Recruiting
Members of the Haskins Police Department must be committed to providing the community with a sense of safety and well being. All assigned duties and tasks are expected to be performed in an effective, efficient, and safe manner. Personal conduct and behavior must be such that it does not bring disrepute or unnecessarily endanger the public’s trust or confidence in the agency or its members. Each officer must accept the responsibility to support and promote this organization’s mission and comply with its directives. Are you up for the challenge?
1/3/2012: The Village of Haskins is currently seeking interested applicants for the position of AUXILIARY PATROL OFFICER. All applicants who have previously submitted applications and remain interested must complete the application requirements for this position.
APPLICATION PROCEDURE: Interested applicants, who possess the minimum requirements, are encouraged to send a letter of interest and resume to:
Chief of Police Colby Carroll
Haskins Police Department
Attn: Auxiliary, PO Box 182
Haskins, Ohio 43525-0182
Submission may be made in .pdf format by email to
Minimum Requirements:
1. Must be at least 18 years of age.
2. Must reside in Wood County or an adjoining county within (6) months of appointment.
3. Must have a valid Ohio Driver License with no adverse driving history.
4. Must complete a criminal background check and not be disqualified per hiring process.
5. Must comply with the Ohio Revised Code requirements related to Ohio P&F medical review.
6. Must comply with the Village of Haskins Drug-Free Workplace Policy and submit to pre-hire testing.
Please contact (419) 823-1130 (VoiceMail 0) should you need additional information.
The Village of Haskins is an Equal Opportunity Employer and gives equal opportunity for employment without regard to race, religion, color, creed, national origin, sex, age, or physical disability, to all persons otherwise qualified.
Report a Crime
- For crimes in progress, call (419) 823-1911 or 911 for emergencies.
Mayor’s Court
HASKINS MAYOR’S COURT: (419) 823-1911
CLERK OF COURTS: JEANNI TIPTON
PROSECUTOR: PAUL SKAFF
In the event you received a citation, the officer should have provided you with a yellow envelope containing your options related to appearing in court and/or paying the waiver. If you need to verify your options, please call the Court at 419-823-1911.
If you wish to not appear in court and pay your waiver, you may remit a check or money order made payable to “Haskins Mayor’s Court”, and send payment to PO Box 182, Haskins, OH 43525. You may pay in person at 100 N. Church Street on Monday, Wednesday or Friday, 9:00am – 12 Noon, 1:00pm – 3:00pm or on Tuesday evenings (2nd and 4th of each month only), between 5:00pm and 7:00pm. The office is closed on Holidays. If you are charged with more than one offense please call the Court for the correct amount.
If you must appear on a traffic violation, bring with you proof of liability insurance. It must show that you were covered on the date of your violation and in the vehicle you were operating at the time of the offense. Proof must be shown with a form from your insurance agent. NOTE: You must appear if it is your 3rd moving TRAFFIC offense within 12 months. Amounts are different for 1st and 2nd moving traffic offenses.
A MVOS-39 / Proof of Insurance Form is available for download here.
Child is Missing Program
The Haskins Police Department is proud to have partnered with the non-profit organization, A Child is Missing, Inc.. This partnership provides us with a valuable tool to use in the event we have the need to investigate a missing child case.
We encourage you to learn more about the program by visiting http://www.achildismissing.org. You can also visit the National Center for Missing and Exploited Children to learn how to keep your children safe!
Crime Victims
In 1976, the Ohio Legislature enacted the Crime Victims Compensation Act. This law helps innocent victims of violent crime to recover their economic losses suffered as a result of the crime. In 2000, SB 153 expanded benefits for some crime victims, and streamlined the application process. Victims of violent crime must apply for compensation and meet certain eligibility requirements.
The Ohio Victims of Crime Compensation Program provides reimbursement for certain out-of-pocket expenses that result when innocent victims are physically injured, emotionally harmed or killed by violent criminal acts.
Applications for compensation are available at victim assistance programs, prosecutor’s offices, most police stations, county common pleas courts or by calling the Ohio Victims of Crime Compensation Program’s toll-free nurnber:1-800-582-2877.
Completed applications can be sent to:
Ohio Attorney General’s Office
150 E. Gay Street, 25th floor
Columbus, OH 43215.
You may also file a claim directly online from the Ohio Attorney General’s Office Web Site at:
http://www.ohioattorneygeneral.gov/
By law, the Ohio Victims of Crime Compensation Program can provide only compensation to injured victims of violent crime. Other types of assistance may be available from your local victim assistance program.
Locator Program
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The HASKINS POLICE DEPARTMENT is excited to have become a part of the LOCATOR network established by the National Center for Missing & Exploited Children. It is important to us to know that should we have the unfortunate circumstance to deal with a missing child that the latest tools and technology are at our disposal.
According to a study by the Washington State Attorney General’s Office, in 74 percent of missing-child homicides, the child is murdered within the first 3 hours of the abduction.1
With this in mind, the National Center for Missing & Exploited Children (NCMEC) launched LOCATER, a program to distribute advanced computer systems to create and disseminate posters of missing children locally, statewide, or nationwide. LOCATER is provided at no charge to the agency.
LOCATER is a program to hasten the recovery of missing and abducted children by providing law-enforcement agencies the technology to rapidly disseminate images and information. Through a Congressional mandate and U.S. Department of Justice grant, the National Center for Missing & Exploited Children is able to offer specific tools and equipment at no charge to any law-enforcement agency whose responsibilities include investigating cases of missing or abducted children.
These tools and equipment include NCMEC’s latest poster-creation software titled LOCATER, state-of-the-art computers, color printers, quality scanners, three years of technical service and support, and three years of Internet service if needed. Using LOCATER, agencies can quickly create their own missing-person posters. Once created, high-quality copies can be printed for distribution at roll calls, at incident command posts, and to the community. Posters can also be electronically transmitted to other agencies, the media, and the public via the Internet or through a broadcast fax service.
Below is an example of how the LOCATER system could be used.
• A law-enforcement agency receives a missing-child report and obtains the child’s photograph from a parent or legal guardian.The child’s image can also be submitted on a diskette or via E-mail.
• After entering the missing child’s information into the National Crime Information Center’s (NCIC) computer, the user launches LOCATER. The poster-creation software and templates guide the user through the process of generating a poster.
• The user prints high-quality color posters to be distributed at roll calls, at incident command posts, and to the public.
• The user selects from a list of LOCATER Users or other law-enforcement agencies to distribute the poster or inputs E-mail addresses of recipients at his or her discretion. If the list includes an agency with a LOCATER system, the receiving system will activate an audible and visual signal.
• Receiving law-enforcement agencies can view, print, and distribute the poster repeatedly.
• In addition to alerting law-enforcement agencies, users can quickly E-mail or fax posters to the media and public as deemed appropriate.
Passport Program
Q: What is the IDENTITY THEFT VERIFICATION PASSPORT program?
A: Attorney General Jim Petro created the IDENTITY THEFT VERIFICATION PASSPORT program, a unique program which provides victims of identity theft a method of demonstrating to law enforcement and creditors that their identity has been stolen, and of rehabilitating their credit history and identifying any fraudulent criminal charges.
Q: How do I apply to get a PASSPORT card?
A: You must first file a police report with your local law enforcement about your identity being stolen. Once a law enforcement officer verifies the information in your report, you will be able to fill out the PASSPORT application with the law enforcement officer.
Q: How do I file for a PASSPORT card?
A: The process is simple; the law enforcement officer will take your picture, fingerprint and ask you to sign the application. You will give the officer a phone number that you want to be used to activate your card. Then, the officer will attach the police report you filled out and send all the information to the Attorney General’s Office.
Q: Why do you need my photo, signature and fingerprint?
A: These will be used as identifiers for you. If someone tries to assume your identity again, law enforcement and creditors can check these identifiers to determine that they are dealing with an imposter, and stop a new identity theft crime. Likewise, if law enforcement or creditors are suspicious that you may be an offender, they can verify that you are the actual identity theft victim.
Q: If someone commits a crime in my name, can this card help prevent me from being arrested?
A: The card will provide officers with information that can assist them in questioning a crime you are falsely accused of committing, and may prevent or reduce any detention that would otherwise have resulted.
Q: Is there an activation process for the card?
A: The card must be activated by the victim by calling a verification phone number they listed on their PASSPORT application.
Q: What security measures are in place so that someone can’t get a PASSPORT card and use it to impersonate me?
A: A photo, digital signature and fingerprint are three identifiers taken and entered by law enforcement into OHLEG, a secure web site created by Attorney General Jim Petro for Ohio’s law enforcement to share information. These identifiers will be used to verify identification of anyone claiming to be you. The card must be activated by the victim by calling a verification phone number from the phone number they listed on their PASSPORT application. If an identity theft victim loses their PASSPORT card, the Attorney General’s Office will de-active their card and a completely new application and card must be made.
Q: Is this program done anywhere else?
A: The Department of Justice provided a grant for the program in hopes that it would provide a pilot for other states to follow.
Q: Should I get a PASSPORT card to prevent my ID from being stolen?
A: The PASSPORT program is for those that have already had their identity stolen and filed a police
report.
Q: If my identity was stolen in 2000, would I be able to get a card now?
A: There is a seven-year retroactive limit beginning on December 14, 2004. You would still need to go to where you filed your original police report and fill out the PASSPORT application. Only Ohio law enforcement can fill out the PASSPORT application form.
Q: Is there a number to call to talk to someone about the PASSPORT program?
A: Yes, (888) MY-ID-4-ME [(888) 694-3463].
Q: How much does this system cost to law enforcement?
A: The computer program and equipment used to take the picture, fingerprint, and signature are provided free of charge by the Attorney General’s Office to law enforcement so that it will be accessible to all Ohioans.
Q: What is the National Notary Association (NNA)?
A: Notaries have long served to prevent fraud and protect property and individual rights. NNA has developed biometric technologies to help notaries prevent identity theft crimes. Since 1957, the NNA has been the nation’s professional notary organization, and is committed to the development of notaries throughout the United States by providing education, support and advocacy. The NNA is dedicated to furthering the role of the notary, including educating lawmakers, businesses and state officials on the notary’s ever-expanding role in fraud prevention and Homeland Security issues. The NNA works with notaries nationwide to instill in them, as public officials, the highest ethical standards of conduct and notarial practice. More information on the National Notary Association can be found at www.nationalnotary.org.
To view online information regarding Identity Theft: www.oacp.org and click on Passport Program
Project Childsafe
Project ChildSafe is a nationwide program whose purpose is to promote safe firearms handling and storage practices among all firearms owners through the distribution of key safety education messages and free gun locking devices.
Project ChildSafe is an expansion of the Project HomeSafe program developed by the National Shooting Sports Foundation (NSSF). It is supported by a U.S. Department of Justice grant and is a component of Project Safe Neighborhoods, the nationwide commitment to reduce gun crime to create safer neighborhoods. DOJ selected NSSF to administer Project ChildSafe based on its experience in operating Project HomeSafe. NSSF also provides funding to Project ChildSafe.
You may now pickup your free gun locks at the Haskins Police Department!
Public Records
ORDINANCE 0-2008-4 - VILLAGE OF HASKINS PUBLIC RECORDS REQUEST POLICY
The records request policy establishes procedures for responding to requests for public records. This policy supersedes any and all previous records request policies.
SECTION 1: MISSION STATEMENT
1.1 It is the policy of the Village of Haskins that openness leads to a better informed citizenry, which leads to better government and better public policy. Consistent with the premise that government at all levels exists first and foremost to serve the interests of the people, it is the mission and intent of the Village of Haskins to at all times fully comply with and abide by both the spirit and the letter of Ohio’s Public Records Act.
SECTION 2: DEFINING PUBLIC RECORDS
2.1 All records of the Village of Haskins are public unless they are specifically exempt from disclosure under the Ohio Revised Code, or are confidential attorney-client work product or communications.
2.2 All records must be organized and maintained so that they are readily available for inspection and copying.
2.3 Public records are defined to include the following: Any document – paper, electronic (including, but not limited to, e-mail), or other format – that is created or received by, or comes under the jurisdiction of the Village of Haskins that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office.
2.4 Documents in electronic mail format are public records when their content relates to the business of the Village of Haskins.
2.5 Records in private e-mail accounts used to conduct public business are subject to disclosure, and all employees or representatives of this Village are required to copy their e-mails that relate to public business to their business e-mail accounts and retain them in accordance with applicable records retention schedules.
SECTION 3: RECORDS CUSTODIAN
3.1 The Clerk-Treasurer is the official Public Records Custodian of all records which are centrally maintained by the Village of Haskins. Department heads are the official custodians of all records maintained within their departments. However, all public records requests must directed to the Clerk-Treasurer or the Village Administrator.
SECTION 4: PUBLIC INSPECTION
4.1 Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records must be made available for inspection promptly.
4.2 In processing a request for inspection of a public record, the Clerk-Treasurer, Village Administrator or a designee must accompany the requester during inspection to make certain original records are not taken or altered.
SECTION 5: REQUEST FOR RECORD COPIES
5.1 Although no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity to allow the office to identify, retrieve, and review the records. If it is not clear what records are being sought, the office must contact the requester for clarification, and should assist the requester in revising the request by informing the requester of the manner in which the office keeps its records.
5.2 The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record. It is the general policy of the Village of Haskins that this information is not to be requested.
5.3 If a request is for records that may be exempt or prohibited from disclosure, or if the request presents a high probability of litigation or any other unique issue, the Clerk-Treasurer, Village Administrator or a designee must contact the Village Solicitor as the request is being processed.
5.4 Copies of public records must be made available within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.
5.5 Each request should be evaluated for an estimated length of time required to gather the records. Routine requests for records should be satisfied immediately if feasible to do so. Routine requests include, but are not limited to, meeting minutes (both in draft and final form), budgets, salary information, forms and applications, personnel rosters, etc. If fewer than 20 pages of copies are requested or if the records are readily available in an electronic format that can be e-mailed or downloaded easily, these should be made as quickly as the equipment allows.
5.6 All requests for public records must either be satisfied or be acknowledged in writing within three business days following the office’s receipt of the request.
5.7 In processing the request, the Village of Haskins does not have an obligation to create new records or perform new analysis of existing information. An electronic record is deemed to exist so long as a computer is already programmed to produce the record through simple sorting, filtering, or querying. Although not required by law, the office should accommodate the requestor by generating new records, in order to make otherwise public records available and protect records that are legitimately exempt from disclosure, when it makes sense and is practical under the circumstances.
SECTION 6: DENIAL OR REDACTION OF A REQUEST
6.1 If the requester makes an ambiguous or overly broad request or has difficulty in making a request for public records, the request may be denied, but the denial must provide the requester an opportunity to revise the request by informing the requester of the manner in which records are maintained and accessed by the office.
6.2 Any denial of public records requested must include an explanation, including legal authority. If the initial request was made in writing, the explanation must also be in writing.
6.3 If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released.
6.4 All redactions shall be plainly visible. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.
SECTION 7: COPYING AND MAILING COSTS
7.1 Those seeking public records may be charged only the actual cost of making copies, not labor:
The charge for paper copies is 5 cents per page.
The charge for downloaded computer files to a compact disc is $1 per disc.
7.2 A requester may be required to pay in advance for costs involved in providing the copy.
7.3 The requester may choose whether to have the record duplicated upon paper, upon the same medium in which the public record is kept, or any other medium on which the record can be duplicated.
7.4 If a requester asks that documents be mailed to them, they will be charged the actual cost of the postage and mailing supplies. There is no charge for documents e-mailed.
SECTION 8: RETENTION SCHEDULE
8.1 The Village of Haskins Records Commission shall establish a Records Retention Schedule which is available for inspection at the Village of Haskins Town Hall.
SECTION 9: POLICY POSTING
9.1 Notice of the Village of Haskins’s Public Records Policy will be posted in a conspicuous place at the Town Hall as well as on the Village’s official website. All employees of the Village of Haskins will be advised of such postings as well as how they may download a copy of the most recent edition of the Ohio Sunshine Law Manual.
SECTION 10: FAILURE TO COMPLY
10.1 The Village of Haskins recognizes the legal and non-legal consequences of failure to properly respond to a public records request. In addition to the distrust in government that failure to comply may cause, failure to comply with a request may result in a court ordering the Village of Haskins to comply with the law and to pay the requester attorney’s fees and damages
Passed: June 16, 2008
Threat Level
The safety of the school environment where children and employees spend much of their day is a top priority. Wood County School officials and Wood County Agencies have reviewed safety plans in the case of a Threat Level Red being declared by the United State Department of Homeland Security.
Should a Threat Level Red be announced:
Before school hours
A decision will be made concerning whether schools will be opened or closed. IF SCHOOLS ARE CLOSED, all activities and events scheduled for any district facility will be cancelled. Normal school operations will remain closed until advised to re-open by the Wood County Emergency Response Coalition.
During school hours
School buildings will be secured and remain open until the regular dismissal time unless otherwise directed by the Wood County Emergency Response Coalition. All after-school activities and events will be cancelled. Parents/guardians may pick up students at school during the remainder of the day following normal sign out procedures at each building. Proper identification will be required (e.g., drivers license).
How can you help?
1. Please remain calm
2. Keep in mind that a Threat Level Red does not necessarily mean our area is in imminent danger.

